Essential Information

Each of our exhibitions are unique and cover a range of time periods and themesThe service you receive from us and the price you pay is the same no matter which one you choose. Below can find all the essential information you will need before hiring one of our exhibitions.

Size and Content

Our exhibitions are designed for spaces between 150 and 200 square metres. However, the nature of our exhibitions allows for them to be adapted to fit smaller or larger spaces, with a bespoke design for your venue included as standard.

The exact exhibition content is reviewed on a venue-by-venue by basis. Previous exhibitions have included:

  • A selection of original artefacts
  • Showpiece item
  • Themed family-friendly area with activities
  • Interpretation panels and labels
  • Bespoke site-specific content
  • Replica items
  • AV material

Please note that due to the nature of the original artefacts provided, including human remains, certain environmental and display criteria will apply. Full details of these will be provided by our curatorial team.

Hire Fee

Our standard fees are £14,500 for 3 months, £22,000 for 6 months, and £30,000 for 12 months. All prices are exclusive of VAT. Since no two venues are the same, our prices can be flexible to reflect your budget and the scale of the exhibition.

What’s Included in the Price?

The hire fee covers the exhibition content, essential marketing collateral and installation & demount by our experienced team.

They do not include travel and transport costs, or the cost of insurance (damage, theft, and public liability) whilst in transit and on site.

York Archaeology can also provide supplementary material and support services relating to marketing, learning, staff training, and retail at an additional cost.

What you get from us

Professional service – From the moment you enquire you will have the benefit of working with professional and helpful staff who will provide comprehensive support and liaison throughout the exhibition process.

Engaging and informative content – Our touring exhibitions include genuine artefacts, interpretation material and family friendly content. All of our exhibitions have different themes and we review the exact content on a venue by venue basis. The inclusion of artefacts is subject to meeting the required environmental and security conditions. Visit the exhibition pages for further information.

Full installation support – The Exhibitions Team are responsible for the installation and removal of the exhibition. We will provide the right number of staff and the necessary tools and equipment to complete the job within the expected timeframe. We will also work with the hiring venue to design a comprehensive layout ahead of the installation.

Collections support – We provide direct liaison with our Collections Team, who will provide the necessary documentation. These include facilities reports, loan agreements and condition reports. The team will also be responsible for designing the case layouts and installing the artefacts.

Marketing – As standard, venues are provided with the York Archaeology logo, relevant images and copy text to be used on their own marketing material for the exhibition.

Extras – As well as the exhibition content, York Archaeology can provide additional material related to marketing, learning and events. Please get in touch for more details.

What we need from you

Display Cases – We ask the venue to provide the necessary display cases for the exhibition content. For items that are less commonly displayed, such as human remains, specific display cases can be provided by York Archaeology.

Environmental Conditions – We require our objects to be displayed in the correct environmental conditions for their age and material, including the temperature, relative humidity and lighting levels. The hiring venue should be able to maintain and monitor the correct conditions for the duration of the hire period, both within the gallery and the display cases.

Insurance – The hiring venue will need to provide insurance cover up to the value of £30,000 to cover the exhibition content.

Brand Guidelines – To ensure that there is a consistent look and feel to all our touring exhibitions, we ask hiring venues to adhere to our York Archaeology Brand Guidelines when developing marketing material and signage related to the exhibition. We also ask that there are no elements added to the exhibition without prior agreement.

Get in Touch

To see how we can work with your venue, please contact Chris Tuckley, Head of Interpretation and Learning, [email protected]